Gregory L. Ely, County ClerkWelcome to

The Hardy County Clerk’s Office.

Gregory L. Ely, County Clerk

  • Phone: 304-530-0250
  • Fax: 304-530-0251
  • 204 Washington St. Rm 111
  • Moorefield WV 26836
                              Office Hours:                   9 am -- 4 pm  Monday thru Friday 
  • email: hdyclerk@court.state.wv.us

The Clerks Office is where documents are filed; Deed Books, Deed of Trust Books, Wills and associated estate documents, Plat’s, Liens, Release’s, County Commission Minutes, and several other documents. The Clerks Office is also responsible for the preparing & tracking of the County Budget, Probating Estates, Payroll, paying bills and also conducting Elections and Voter Registration.  There is a link below for some information on qualifying to do an Estate, they are in pdf.

You will find links to the Auditor, Secretary of State & WV Code below and also another interesting site, our online records link.  Your browser may have security settings that will not let you open it . Read the instructions under the DisclaimerClick the view image as pdf box. CLICK THE HELP BUTTON and read the info.  Also play around with the "adv" button, it lets you filter your search.
 Some documents are not available for viewing, particularly because of soc sec numbers, if you do find a ss# please let us know so we can redact it, we try and do this as soon as possible after the documents come in.(note: this link replaces online county records.com)

YOU CAN NOW VIEW DEED BOOKS BACK TO BOOK "A"  & DEED OF TRUSTS BACK TO BOOK 37 (NOTE: we do NOT re-scan documents after the inital recording scan)


     We now have Surveyor Book images (books 1 thru 4) available and searchable here.

     Go to the State links below for the Floodplain Tool, zoom into Hardy County and click the WV GISTC layer, it was created with the new LIDAR data.


Our online records search by name, is on a trial basis back to 1986, if you find any errors, please let us know.  Thanks.

Links / Forms:

GIS Site                                                           WVHDF- Disclosure Form

Hardy County Online Records                        Sales Listing Form   

Surveyor Books lookup                                (We need 4 copies with recording )

Land Books (tax books )                                 TAX TICKET LOOKUP


Estate Help

Fillable Appraisement Form NEW (uploaded 5/26/15)        

                    Information for Marriage License        


                    Elections:  NEWS- after Friday 27th of March, we will not be sending out absentee applications, or processing them; because thru the State, every registered voter will receive a post card, like the NCOA cards,  asking if you want an absentee ballot mailed to your residence, this will be replacing the application form below. If we have already processed your application, you will not receive a post card. However due to postal overlaps you could have sent an application and if so, and also receive a Card, please disregard the Card; The Cards are supposed to be mailed out on April 06, so if you do not receive one by the 14th please contact my office.

Due to the Covid-19 Virus, we would like you to vote at home, the goal is to promote as much voter participation as possible while keeping you, my staff, the poll workers and others as safe as possible.  If you have any questions please give us a call.  Stay Safe...(dated- 03/26/2020)

Primary Election is May 12, 2020

Offices on the Ballot - National, State & County

local Election info: Excess Levy for Ambulance Service

Number to be elected:

Assessor, County Commissioner,  Sheriff, Prosecuting Attorney, County Surveyor --1 seat

Magistrate -- 2 seats, Board of Education -- 2 seats

Potomac Valley Conservation District Supervisor-- 1 seat,

Town of Wardensville-- Recorder- 1 seat,  town council- 3 seats


Military & Overseas : January 01, 2020  thru  May 06, 2020   Federal Postcard APP

Other Eligible Voters: January 01 (new law), 2020 thru May 06, 2020  ABS Ballot App

VOTER ID information

                   State Sites:

** State Vitals Search Births, Deaths & Marriages

WV State Auditor's Office

WV Secertary of State Office

WV Code

WV Floodplain Tool


SEARCH TIPS for Online Records

in the Name field, just enter the LAST name, (some of the older data that was converted did not differentiate husbands and wives separately)

When you get your results, you can click on date or grantor or grantee to sort; just give it a minute to do it

Remember,  less is more results,  if it is spelled wrong on the document it is indexed as received;  ie… Ellifitz – Ellifritz  &  Eli  - Ely.  Use EL to pull eli and Ely among others,  ellif will pull ellifitz and ellifritz.

Brief overview of how to use the search system