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Updated 10/31/2017

Gregory L. Ely, County ClerkWelcome to

The Hardy County Clerk’s Office.

Gregory L. Ely, County Clerk

  • Phone: 304-530-0250
  • Fax: 304-530-0251
  • 204 Washington St. Rm 111
  • Moorefield WV 26836
                              Office Hours:                   9 am -- 4 pm  Monday thru Friday 
  • email: hdyclerk@court.state.wv.us
    ___________________________________________________________________________________ 

The Clerks Office is where documents are filed; Deed Books, Deed of Trust Books, Wills and associated estate documents, Plat’s, Liens, Release’s, County Commission Minutes, and several other documents. The Clerks Office is also responsible for the preparing & tracking of the County Budget, Probating Estates, Payroll, paying bills and also conducting Elections and Voter Registration.  There is a link below for some information on qualifying to do an Estate, they are in pdf.

You will find links to the Auditor, Secretary of State & WV Code below and also another interesting site, our online records link.  Your browser may have security settings that will not let you open it . Read the instructions under the DisclaimerClick the view image as pdf box.(if using Chrome Browser, no box will be there) CLICK THE HELP BUTTON and read the info.  Also play around with the "adv" button, it lets you filter your search.
 Some documents are not available for viewing, particularly because of soc sec numbers, if you do find a ss# please let us know so we can redact it, we try and do this as soon as possible after the documents come in.

YOU CAN NOW VIEW DEED BOOKS BACK TO BOOK "A"  & DEED OF TRUSTS BACK TO BOOK 37 (NOTE: we do NOT re-scan documents after the inital recording scan)

****NEWS****

     EFFECTIVE JUNE 10TH, 2022; THERE IS A $5.00 INCREASE ON RECORDING: DEEDS, DEED OF TRUSTS, FIXTURE FILINGS & SECURITY AGREEMENTS.   THERE IS AN EXCEL SHEET HERE. 

 Please make an appointment to do an Estate or a Marriage License.   THANK YOU..  Gregg Ely

 

   NEW WEBSITE LINK FOR ONLINE RECORDS - PLEASE UPDATE YOUR BOOKMARK (SEE BELOW)

                 NOTE: New Site Link is now https: as of  12/30/2021

Links / Forms:

GIS Site                                                           WVHDF- Disclosure Form

NEW Hardy County Online Records Dec. 30, 2021   

  Sales Listing Form  (We need 4 copies with recording )

Surveyor Books lookup                                

Land Books (tax books now back to 1945 )     TAX TICKET LOOKUP

 WV Floodplain Tool   zoom into Hardy County and click the WV GISTC layer, it was created with the new LIDAR data.         

        Estates:

Estate Help

Fillable Appraisement Form         

                    Information for Marriage License     

            

                    Elections:  To register, change or check your registration, You can do it HERE

                       

               GENERAL ELECTION - NOVEMBER 08, 2022         

 There are 4 Constitutional Amendments on the General Election Ballot  HERE    provided by Sec. of State                                 

           The last day to register or make changes to your registration prior to the General 2022 Election is : October 18th 2022

            Absentee Ballot requests: you may request an application now or print one HERE, instructions and information is HERE the last day for us to accept an application is November 02.  If you are hand delivering an absentee ballot to us, please personally bring it into our office, deadline is Nov. 07th 

          EARLY VOTING is October 26th thru November 05th,  9am thru 4pm monday thru friday, and 9am thru 5pm Saturday the 29th of October and November 5th.

State Sites:

** State Vitals Search Births, Deaths & Marriages

WV State Auditor's Office

WV Secretary of State Office

WV Code

WV Floodplain Tool

 

SEARCH TIPS for Online Records

in the Name field, just enter the LAST name, (some of the older data that was converted did not differentiate husbands and wives separately)

When you get your results, you can click on date or grantor or grantee to sort; just give it a minute to do it

Remember,  less is more results,  if it is spelled wrong on the document it is indexed as received;  ie… Ellifitz – Ellifritz  &  Eli  - Ely.  Use EL to pull eli and Ely among others,  ellif will pull ellifitz and ellifritz.

Brief overview of how to use the search system

 

 

 

 

 

 

 

 

 

 

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