Updated 10/31/2017
Welcome to
The Hardy County Clerk’s Office.
Gregory L. Ely, County Clerk
The Clerks Office is where documents are filed; Deed Books, Deed of Trust Books, Wills and associated estate documents, Plat’s, Liens, Release’s, County Commission Minutes, and several other documents. The Clerks Office is also responsible for the preparing & tracking of the County Budget, Probating Estates, Payroll, paying bills and also conducting Elections and Voter Registration. There is a link below for some information on qualifying to do an Estate, they are in pdf.
You will find links to the Auditor, Secretary of State & WV Code below.
Our online records link: Read the instructions under the Disclaimer. Click the view image as pdf box.(if using Chrome Browser, no box will be there) CLICK THE HELP BUTTON and read the info. Also play around with the "adv" button, it lets you filter your search.
Some documents are not available for viewing, particularly because of soc sec numbers, if you do find a ss# please let us know so we can redact it, we try and do this as soon as possible after the documents come in.
Air Quality click here
****NEWS****
The Electronic Tax Map site is for Tax Map Use only, do not rely on any lines or corners as actual; your deeded property lines and Plats may be/are Recorded in the County Clerks Office.
Links / Forms:
Electronic Tax Map Site WVHDF- Disclosure Form
NEW ONLINE RECORDS SUBSCRIPTION RATES ARE:
DAILY-$5.00 MONTHLY- $50.00
6 MONTHS- $150.00 1 YEAR- $200.00
There will be no charge for the number of pages printed.
(NOTE: we do NOT re-scan documents after the initial recording )
RECORDING FEES EXCEL SHEET HERE.
Land Books (tax books now back to 1945 ) TAX TICKET LOOKUP
Estates:
Please make an appointment to do an Estate or a Marriage License. THANK YOU.. Gregg Ely
Information for Application for a Marriage License
NEW AGE LAWS ARE IN EFFECT AS OF JUNE 08, 2023
(summary- if you are under 16 years old, you may not apply for a marriage application)
Elections:
To register, change or check your registration, You can do it HERE
WHO CAN OBTAIN VITAL RECORDS
In the case of marriage, the parties married, their adult children, adult grandchildren and additional generations or their authorized representatives.
ANY person or entity who can PROVE that they have a direct and tangible interest in the content of the record AND that the information contained in the record is necessary for the determination of a personal or property right.
The term "immediate family" includes: a mother or father; a son or daughter; the brother or sister; a husband or wife; a mother in law or father in law; a son in law or daughter in law; grandparents, great grandparents, and additional generations of same; grandchildren, great grandchildren, and additional generations of same; a stepmother or stepfather; and a stepchild.
The term "authorized representative" includes an attorney, physician, funeral director, or other designated agent acting on behalf of the registrant or his or her immediate family or his or her guardian.
By law (WV Code §48 4A 1 et seq.), all proceedings and documents relating to an adoption that took place in West Virginia or for a birth that occurred in West Virgina are "closed" or "sealed" by the court that ordered the adoption. Records relating to the adoption or the pre-adoption birth records may only be "opened" or "unsealed" at the order of a court of competent jurisdiction in the county in which the adoption occurred.
State Sites:
** State Vitals Search Births, Deaths & Marriages
SEARCH TIPS for Online Records
in the Name field, just enter the LAST name, (some of the older data that was converted did not differentiate husbands and wives separately)
When you get your results, you can click on date or grantor or grantee to sort; just give it a minute to do it
Remember, less is more results, if it is spelled wrong on the document it is indexed as received; ie… Ellifitz – Ellifritz & Eli - Ely. Use EL to pull eli and Ely among others, ellif will pull ellifitz and ellifritz.
Brief overview of how to use the search system
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